Financial institutions, health care organizations and virtually any and all other types of businesses that interact with the public have a responsibility to ensure the documents and materials they use for transaction-based activities are highly secured. Unfortunately, as a number of data breaches and cyber attacks hitting major companies have highlighted, this is not always the case. The more digital devices and electronic systems that are used to replace traditional paper products, the less control corporate leaders have in maintaining complete control over protection.

Payment processing that happens online puts personal information and sensitive data at risk for fraudulent and criminal activity. Of course, customers are encouraged to ensure that they don't give any credit card or banking information to an unsecured source. The problem is that even companies that guarantee the highest level of security and protection can be hacked.

The International Business Times revealed how Hollywood Presbyterian Medical Center was recently a victim of a computer hack and ended up having to pay an estimated $17,000 to resolve the issue. Furthermore, ransomware invaders will purposefully go after organizations they know have limited IT protection resources or busy, often preoccupied staff.

Malware attackers move from documents to financial transactions
It isn't just major organizations falling victim to such encryption attacks, either.

As CSO Online recently reported, there has been a certain type of spam attack popping up in the past few months that is targeting financial-transaction systems with fileless malware. This form of invasion has often been used for corrupting Word documents. But the severity of the threat they pose is increasing. The source explained that, according to a Palo Alto Networks analysis, spam campaigns are now using email systems to infect computers and scan network configurations and cache URLs with the specific goal of finding systems dedicated to payment processing and financial transactions.

And this is just one example of the expansive array of spam and hacks that threaten computerized platforms every day. Is this a reason for any institutions, especially large corporations that rely on digital systems, to abandon all use of the Internet of Things in their operations? Of course not. There are anti-spyware programs that can be used to prevent and resolve these disruptions and businesses should absolutely utilize them.

However, it is important that both print distributors and their potential customers are aware of safer alternatives that can and should be used for certain functions.

Print versus electronic for transactional business forms
Some people argue that paper products are a thing of the past. But for every reason naysayers have about why the printing industry is dying, there is a counterargument that can be given to dispute it.There really isn't a need to get too in-depth weighing the pros and cons of paper versus digital, simply because there is no reason why they can't both be used. To enhance both capabilities and offerings, businesses should use all the tools and resources available to them. Certain applications and environments require the use of electronics. And the same goes for print documents.

One of the areas where it makes sense to incorporate paper products into processes encompasses environments that frequently use financial and transactional forms. Many people actually prefer having print versions of these materials. But, again, the idea isn't to force organizations to choose between one or the other. They should be combined to give businesses a multi-layer approach to information protection. And if a company wants to increase the chances of end-to-end safeguarding, it makes sense to start with document security.

By working with a print service provider that offers transactional forms and other paper products needed in day-to-day business operations, corporate leaders will be able to leverage a wide range of security features, including:

  • Artificial watermarks
  • Invisible and visible fibers
  • True Fourdrinier Watermarks
  • TonerFuse II Coatings
  • TechMark PenTick Plus
  • Indicator stains

These solutions can be applied to checks, prescription pads, insurance documents, hospital records, stocks and bonds, and more. These printing technologies won't be able to prevent ransomware from invading a computer. But they can help enhance the level of security an organization is able to offer its customers, especially when it comes to transactional business forms and paper payment processing.