Grade schools go through a lot of paper during the year. Even as many districts attempt to digitize their records, nothing remains as convenient or as widely accepted as paper forms. There are a wide variety of different print products that schools need.
1. Registration and transfer forms
As August comes around, and young minds get ready to go back to school, it's important to consider the paperwork they will need. The public school population increased by about 100,000 children between 2014 and 2015 school years, according to the National Center for Education Statistics. All of those students need to be documented and accounted for.
Students moving to a new school or district will also need forms for that: The school they're leaving needs a record of their departure, and the school they're attending requires documentation. In addition to that, the transfer school will have to have transcripts, proof of residency, and many students have special needs to be addressed that fall outside the purview of transfer forms. Managed print services can help facilitate that.
Document security is also a high priority for everyone involved to safeguard against fraud. Keeping the personal information of minors safe is incredibly important, so making sure that that information isn't easily forged or tampered with should help give administrators and parents peace of mind.
2. School handbooks
It's always useful to have a student handbook around – not only for the students themselves, but for teachers and parents as well. It's important that schools have a centralized repository of policy that's provided to everyone involved in the school. It can help guide students and resolve disputes before they even start.
And a student handbook isn't the only policy book that school administrators should distribute. Giving teachers and other staff an employee handbook is good for ensuring that there is no miscommunication between employees and giving the school a unified front for policies.
Handbooks are useful tools for students and teachers to make sure they're following academic policy and adhering to legal guidelines. With educational requirements changing frequently, schools should ensure that they disseminate student and teacher handbooks throughout the academic environment.
3. Lesson plans
Teachers planning five lessons a week during the roughly 36 weeks that make up the American public school year will have to design 180 different lesson plans per class they teach. That is a massive amount of material to prepare.
To ease that burden, schools can provide lesson plan sheets for teachers so that they can quickly map out lessons for students. With a uniform sheet, each school year it becomes progressively easier to plan, and print services can continually supply forms or update them if the needs of teachers change.
4. Report cards
At the end of every semester, or quarter, or whatever marking period is used by a particular school or district, students come back to show off (or hide) these assessments. Making sure a report card style is standardized across a school system is important: It ensures that the parameters of the report cards are equal across classes and grade levels, it increases comprehension for students and parents who can get used to one single format over the years, and it saves money by only requiring a print service to produce one report card format.
Using a managed print service to supply a district with paper forms is a smart decision. It saves time and money and standardizes a school's tangle of forms, relieving some of the massive stacks of papers that go into K-12 education.