We've covered HR forms, back office forms and the varying types of shipping forms; for print distributors, these markets are great resources to tap into for repeat business. However, there is one major market for print forms that we have yet to delve into: food distribution.
Like the forms mentioned above, food distribution documents are the a of print product that is highly repeatable and nearly always in demand. Print distributors looking for new customers should keep an eye on both small and large food distributors as a consistent and relatively easy form of revenue. In a highly competitive industry, every last client counts. Print distributors should look for niche markets that have stuck with print documents to ensure continued success.
Types of food distribution forms:
The United States Department of Agriculture provides a comprehensive list of forms needed for food distribution on its food and nutrition service webpage. Here, food distributors can access relevant documents as necessary.
While these are free to access, print distributors can provide companies with logo-marked printed documents in a variation of customized formats. This allows businesses that regularly deal with the relevant type of forms to have quick access to these forms while simultaneously displaying their brand every time these documents are distributed throughout their supply chains. While we don't have room to detail every type of food distribution form, here are the six most commonly used forms in the realm of food and nutrition services.
- Destination Data for Delivery of Donated Foods: This form functions to specify which agency plans to distribute the food, what the destination of the shipment will be and who is responsible for the care of the delivered food. The form also requires relevant information on restrictions regarding the shipped foods and the carrier through which the shipment will be delivered. The destination data form must be sent by the distribution agency to a Food and Nutrition Service Regional Office and the pertinent office must send the same form to the applicable commodity office.
- Report of Shipment Received, Over, Short and/or Damaged: This form aims to identify the shipment and the unloading information upon being received. This involves a specification of what form of transportation was used for delivery, the name of the commodity, delivery order numbers and the date and time of unloading from start to finish. From there, the form requires the recipient to record any damage, deficit or overage, as well as the number of items received in good condition. To complete this form there must be both a consignee and carrier certification.
- Food Requisition: These documents set out to provide information regarding the distributing agency, the commodities provided and a detailed report of when each was delivered. The document leaves spaces for fiscal years of purchase, delivery year, the applicable sections of public law and multiple boxes for the planned program usage listed by outlet. The form will be set out to the FNS Regional Office and pending approval will be copied and sent back to the distributing agency.
- Federal-State Agreement for Child Nutrition and Food Distribution Programs: This form functions as an agreement between the Food and Nutrition Service, the U.S. Department of Agriculture and the relevant state agency. The form requires participants to specify which programs the agreement will set out to cover (i.e. public schools, private schools, summer camps or disaster situations. The form sets out how long the Federal-State agreement with last and how to terminate the agreement in problematic scenarios. The document also specifies at length the USDA regulations the participating state agency will need to adhere to after signing the agreement.
- Report of Commodity Distribution for Disaster Relief: This document is pretty much summed up by its name. The form sets out to report the details of food and commodity distribution in times of disaster relief. The form includes boxes for specific counties, total tallies of persons served, and the type of disaster. The completed form must be delivered to the relevant regional administrator of Food and Nutrition Services for the USDA 45 days after the distribution of commodities.
- Inventory Management Register: This document is the most straightforward form on the list. The paper simply asks for a list of inventory. The first column requires the relevant commodity and code, the second asks for the quantity of cases and the third allows for any necessary comments. The form news to be sent into the Food and Nutrition Service Office 30 days after the last day of the month reported on the form. This document is designed to capture what commodities are stored in warehouses that are state-operated or state-contracted. Any products remaining in the warehouse after the month they are reported become state inventory until distributed by the relevant company.