Printed forms remain a critical component of virtually every business. There's really no such thing as a company that has fully moved away from these assets, and a much larger portion of organizations remain fully committed to transactional and business forms in a variety of areas and departments. Print distributors eager to acquire new business cannot afford to overlook any of these potential sources.
Human resources is a key example of a department where printed forms remain widely used across industries. Notably, the Society for Human Resource Management provides samples for more than a dozen different form categories. Here are five of the most noteworthy form types that print distributors should focus on when looking for new business opportunities in the HR space.
1. Benefits forms
The handling of employee benefits is obviously a primary focus for any HR department, and forms are a mainstay of this activity. As the SHRM noted, there are many forms which are common across all industries, while others are more suited to specific sectors.
For example, 401(k) plans are nearly universal among businesses of all sizes, and many firms will require forms both for employees to sign up with and to explain the benefits and details of these programs. The source provided a number of related forms as well, such as a hardship withdrawal application, loan application, distribution request and more. Other benefits forms include accident reports, beneficiary designation forms and HIPAA notices of privacy practices.
These are all fairly common and generic. For certain larger-scale organizations, even more print forms may be necessary. The Rochester Institute of Technology, for example, provides forms for tuition assistance, tuition waivers, prescription drug reimbursement, dental claim forms, job-related verifications and much more.
Print distributors need to be aware of both commonplace and more specific HR business forms in order to maximize their chances of finding new opportunities.
Another related but distinct HR form category is compensation. SHRM provides numerous samples in this area, including for retention bonuses, signing bonus agreements, bonus announcements, bonus aware letters and bonus announcement letters. And that's solely the forms relating directly to bonuses.
As this list demonstrates, there are many potential form needs even for something as seemingly simple and straightforward as employee bonuses. And while naturally not every business will need printed forms for all of these components, print distributors should recognize there is a market for such forms and look for companies that could benefit from their use.
3. Safety and security
This is another critical area for just about any HR department, and one which again requires a significant number of forms. Even within a seemingly basic area, there is the potential for a great deal of variation. The SHRM website, for example, offers no less than four distinct options for incident reports relating to accidents. Other areas with multiple sample forms include drug testing (applicant consent, general consent and reasonable suspicion documentation all have their own forms) and disaster preparedness (complete with multiple checklists and a handbook for employees).
As before, this makes it clear that there are surprisingly diverse needs within otherwise straightforward form categories. Countless companies need safety and security-related HR forms, but there is no universal standard that will satisfy every firm. This is a recipe for a valuable stream of revenue for print distributors that can capture this business.
4. Employee development
Development is another mainstay of the HR department, and another excellent opportunity for print distributors. Unlike many of the other forms highlighted above, employee development documents tend to be informative, rather than designed to collect employee information. This is particularly important for print distributors as businesses cannot turn to a standard template for these forms – they need to create their own.
Consider, for example, career development plan forms. Organizations of all kinds need to develop paths for their employees to pursue as they work their way up the corporate ladder. Physical copies of these guidelines are commonly distributed to employees during their first days at a given business. Digital copies may complement physical printouts, but countless firms still want a hard copy to reach the hands of all of their new personnel.
5. Staffing management
Finally, it is important to note that many companies' HR departments require a wide array of staffing management forms.
Many of these fall into the sub-category of agreements. On the SHRM website, the organization offers nearly half a dozen templates for forms of this sort, including confidentiality agreements, conflict of interest agreements, employee disclosure of previous non-competition agreements and so on.
Again, these are common HR issues for companies of all kinds. By looking for businesses that might be in need of such printed forms, distributors can find not only new clients, but also a steady source of revenue for years to come.